Tips for Making the Most of Your Outlook Mail

Part of the Microsoft Office suite, Outlook is a personal information manager. With an integrated task manager, calendar, contact manager, note taker, journal and web browser, Outlook is a versatile office tool, but it’s probably most well known (and most often used) for email.


But are you getting the most out of your Outlook email? Here are some tips and tricks for being as productive as possible with Outlook:


Set a reminder to reply to a message

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To remind yourself to reply to a specific message by a specific day, simply right click the message you want to reply to. From there, click on Follow Up, and then Add Reminder. A Due By list will come up. Here, you can pick the deadline date you have to reply to the message. A second list will give you the option to pick a time and a flag color. Finally, click OK and your reminder is set.


Add a signature or logo to your messages

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From the Tools menu, click on Options. From here, choose the Mail Format tab. (If you more than one Outlook account, you’ll have to choose the account you’re trying to create a signature for.) Next, select Signatures. Here, you can create a signature or logo that will automatically appear at the bottom of all of your emails.


Find related messages

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It’s easy to find related messages within your Outlook email. Start by right clicking on any message. Then, on the shortcut menu that pops up, direct your mouse to Find All and click on Related Messages. An Advanced Find dialogue box will then appear, containing all of your related messages.


Make a folder available on and offline

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To make any folder available for both offline and online use, right click on the folder. From there, click on Properties. Next, click on the Synchronization tab. (Note: In order for this to work, the folder needs to be on your network, not on your hard disk)



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